Group Management

Ardrossan Scout Group is an educational charity, registered with OSCR (Scottish Charity Regulator) SC011044

We are an autonomous organisation owning our own property and equipment and admitting young people to membership of the Scout Group subject to the policy and rules of The Scout Association.

The Group is led by a Group Scout Leader and managed by a Trustee Board.  The Board is accountable to the parents and interested parties who support the Group.  The Group AGM (Annual General Meeting) is held within 6 months of the end of the Group Financial Year (31st Aug).

The Constitution of the Group is taken from the current version of POR (Policy Organisation and Rules) of the Scout Association with local resolutions on meeting quorums added.

The GSC (Group Scout Council)

The Group Scout Council is the electoral body for the Scout Group. It consists of all the adult Members of the Group, as well as the children’s parents/carers, plus some nominated members and a few ex-officio members.  the GSC will normally only ever convene for General Meetings, usually once a year.

The Trustee Board

The role of the Trustee Board is to:

  • Ensure The Scout Group is carrying out its purposes for the public benefit
  • Comply with our governing document (in the Scouts this is POR) and the law
  • Act in our Scout Group’s best interests
  • Ensure The Scout Group is accountable
  • Manage The Scout Group's resources responsibly
  • Act with reasonable care and skill

OSCR (Office of Scottish Charity Regulator) publish helpful guidance for Trustees @ Guidance and good practice for Charity Trustees

The Scout Assocation also provide a guide that includes eligibility criteria @ scouts.org

The AGM

The Scout Group AGM is held each February.  The Agenda includes the following:

  • Introduction and welcome
  • Apologies for absence
  • Approval of previous AGM record
  • Governance topics, eg
    • Re-adopt Constitution
    • Note Financial Year
    • Agree number of members of Trustee Board
    • Agree quorum for the Group Scout Council (eg AGM), Trustee Board & sub committee meetings
    • Agree any motions put forward
  • To Review past year's
    • Scouting
    • Annual Report, including Financial Report
  • To Make Appointments (Sec, Treasurer, Chair, Trustees and Accounts Independent Examiner)